Mind you, we’re talking about a second or two here. In OmniFocus, forwarding your email to create tasks is called Mail Drop, and in Things it’s called Mail to Things. The system enables users to efficiently manage, organize and delegate tasks and projects. I have no idea. Things looks better and is easier to use. View alongside the iPhone app in the iOS App Store. October 28, 2020 “Fantastic "to-do" software but very in-depth” ... Reasons for Choosing OmniFocus: I love Things but Omnifocus just offers more power and advanced features. In particular, here you can compare Omnifocus (overall score: 8.3; user rating: 95%) vs. Scrumy (overall score: 7.2; user rating: 90%) for their overall performance. For example, OmniFocus lets you create sequential projects, in which you are meant to complete tasks in a fixed order. Can you group them in ways that make sense to you? Learn an OmniFocus system you can rely on. Popular to-do app Things was updated to version 3.13.2 today, ... Could never understand why people use Things when OmniFocus exists. For an app I use every day, this is important. Conversely, Things is supposedly only so easy to use because it is deliberately limited in some ways, such as in the lack of support for sequential projects. It’s colorful, spacious and full of delightful animations that make using the app a joy, something I could never say about the staid OmniFocus. After you receive the cheat sheet, I will introduce myself and tell you how else I can help you. In general the answer was "it feels easier." They've created a modern, powerful and beautiful tool for personal organization. In other words, OmniFocus wants you to push things out of your view, while Things wants you to pull them into your view.3 Again with a caveat – the foregoing paragraph holds true for me because of the aforementioned nature of my job, with oodles of one-off tasks and a paucity of projects. It is simple and easy to use, and it has a beautiful design. I find both OmniFocus and Things so massively useful that their purchase prices are negligible. To say it has run my life over the past 4 years is an understatement, so it was a no-brainer to purchase OmniFocus 3 when it … Note: I’ve changed my opinion a bit since I shot the video. If you want to keep track of exactly what you could work on right now, that’s just hard to do in Things. (If you want to do step 3, you'll need the Mac app.). It’s a little different for OmniFocus. In fact, the difference between OmniFocus and Things is even greater than when it comes to adding tasks. It's simply a circular graph that displays what percentage of the tasks due that day have been completed. The most important reason people chose 2Do is: That's the entire point … You could run OmniFocus just on your phone, but it’s not a great experience because it’s cumbersome to navigate through your projects. Then this is the article for you. Most people will be able to earn back the price of the app they choose many times over because they’ll get a lot more done. And if you think of an improvement to your process along the way, you can update the project template. Things 3 is sold as three separate apps—iPhone, Mac and iPad. For example, if you want to learn how to care for an orchid, and you found a YouTube video that explains it that you want to watch later, you can send that video to OmniFocus or to Things. Cultured Code has done it again. For example, in my OmniFocus video course, you’ll learn how to set up an “Available” perspective, which shows all tasks that you can work on right now. Price: $49.99     View in the Mac App Store. Oops! Something went wrong while submitting the form. The difference lies in the other types of dates available. As I wrote in "How I Keep Track of My Life" (one of my most-read pieces), I follow the Getting Things Done methodology for staying organized and thoughtfully prioritizing. There’s no “or later” bit in Things; once you assign a “when” date, Things will continue to show that task in its Today view until you complete it, delete it, or reschedule it. I believe the OmniFocus interface could be improved substantially while maintaining the same features—this is particularly true on iOS and iPadOS. I’ve heard lots of people say that OmniFocus is more flexible and that its extra customization features necessarily mean that it can’t be as easy to use as Things. These days, I use Things 3 because it’s easier to use and because I don’t like to work on too many projects at once. When it comes to reviewing, OmniFocus has the upper hand. You can also see which one provides more features that you need or which has more flexible pricing plans for your current budget. Earlier, we talked about project templates, which are handy for those projects you do every now and then. I've owned every version of OmniFocus, and only Things version 3. For example, for a project “file my income taxes”, that might mean waiting for certain forms to arrive, buying the latest edition of tax software, filling out your information, filing your return, etc. Price: Free with the iPhone App     View alongside the iPhone app in the iOS App Store. Both OmniFocus and Things integrate with your calendar. So it had better be easy and fast to capture tasks. An OmniFocus Workflow for 2020 (Post) – Justin provides an overview of his current OmniFocus setup and workflow in a post entitled, An OmniFocus Workflow for 2020. (Of course, if you live in a civilized country such as The Netherlands, the government will take care of most of this for you. Things 3 in my opinion does a better job of quickly displaying the information I want to see and reduces the number of taps/clicks to complete a task. Things 3 has multiselect on iOS, and Omnifocus does not. Things 3 is the best task manager for most people. Just saying. This is one reason why OmniFocus is so hard to learn — it needs its own dictionary. These days, I use Things 3 because it’s easier to use and because I don’t like to work on too many projects at once. We’ll review the differences so that you can decide which task manager is right for you. Each of these apps is a great project-based task manager. The video version of this review. At any time, he might be keeping track of 50 houses that need doors installed. OmniFocus then hides that task from many views. Then you duplicate the project template when you want to create an active instance, setting the status to "active". To the first point, with native automation Cultured Code has made significant inroads to mitigate some of the abilities lost by not having an API. Here we encounter one of the biggest differences between these apps. I use it all day long to create, organize and mark complete tasks and projects. And do you want to use OmniFocus or Things 3 to make this happen—but you can’t choose between the two? Things is virtually the same between these devices. The feature is almost identical between the apps. “How come you never forget to do stuff?”, “Why are you always so on top of things?”. If you want a tool you use regularly to not have ads, to have  great support, to protect your data and to be around two years from now, you should probably give the creators some money to help that happen. But what about working with dates more generally in OmniFocus and in Things? One of the key things for any productivity system is that you have to trust it. OmniFocus memiliki log fitur; Berbagai hal berfokus pada kesederhanaan. Includes specific steps for OmniFocus and for Things. This perspective not only takes into account defer dates, but also checks that you don’t need to first complete another task before you can work on this one. Another way to add tasks to OmniFocus or to Things is to send an email to a special email address that will be processed by the app. Doubling down on my use of my task manager helped me navigate my burnout to the point where I am now: healthy, productive, and happy. (As an example of its power, you can automate tons of stuff with their URL Scheme support; but in my many years using Omnifocus, I've never taken advantage of that functionality.). I held fast and refused to interrupt my process. I consistently need more time to add a task to OmniFocus than I need to add a task to Things. OmniFocus allows you to capture lots of detail, while Things keeps your organization simpler. How do OmniFocus and Things help you sort through your tasks and identify which tasks are available for you to work on? To make the same change to ten items is a huge, repetitive annoyance. Just like with Omnifocus, I find it really helpful to have both the Mac and the iOS apps. That could be a plus or a minus for you. The Apple Watch app allows users to add and mark tasks complete, but I primarily use it via the watch face complication. That said, both of these apps are great, so you can’t make a bad choice. (But if you don't want to wait, I certainly understand!). In Things, you only tap the back arrow at the top and then drag the magic plus button to where you want to create the project, or you tap the button and choose “New Project”. Control click the file to run it on your Mac. As more of the people that I knew had jobs like mine (technical leads and project managers) switched I asked them why. There is a trade-off between ease of use and flexibility. Here too, OmniFocus allows for more flexibility while Things is more opinionated. OmniFocus lets you do more with tags. You can create the same functionality in OmniFocus that Things gives you with “when” dates by using defer dates in combination with a “next” tag. Wunderlist is an effective task listing software for businesses and individuals who want to get things done in time. These work as you would expect. OmniFocus 3 is the new major release of OmniFocus, available on three different platforms: iOS, macOS, and the Web. Ideally, you would try Things for two weeks, forcing yourself to use it fully. You’ll want to plan your day and the rest of your week or you might even want to plan a few weeks ahead. Omnifocus feels like too robust of a tool for my needs. For me, the center of that system has been OmniFocus. Do you also want people to compliment you on how organized you are? Let’s get one thing out of the way: Which devices do you need to run OmniFocus or Things? Whenever you want to do the project again, you simply create a fresh instance of it and walk through the steps, or tasks. That way the tasks in this project won't show as available. Gone are the days of contexts – a carry-over from David Allen’s Getting Things Done methodology. At the time, I was stressed every single day, my memory had suddenly deteriorated, and I had a lot of trouble focusing. Things 3 is delightful. If you’re going with OmniFocus, I suggest at least using the iPadOS or the macOS version too. They treat the dates associated with your tasks and projects quite differently. With tools to help tame the chaos, you can focus on the right tasks at the right time. OmniFocus for the Web is useful in a pinch, but I do not recommend using it as your main task manager. successful video courses on both OmniFocus and Things, my video on using the life-changing “next” tag in OmniFocus. In OmniFocus, there are defer dates. The list of alternatives was updated Dec 2020. Again, we’re talking seconds here, but it can feel frustrating if you normally fly around your phone or your iPad. This is where OmniFocus has a clear advantage over Things for some people. This post also includes an audio recording, taking from his podcast, Process. ... Omnifocus has the most power here, but even Things’ simple daytime/evening division within the Today view keeps my task list from feeling cluttered. I encourage you to read until the end, because I’ll be sharing some free resources to help you make better use of whichever of these two apps you end up choosing. getting-things-done notepad project-management task-list tasks. Haha!). When you assign the “when” date to a task, that implies that you intend to work on that task on that date. Thank you. What about organizing those tasks into projects, though? What about organizing your projects into folders or into a hierarchy? I’ve yet to run into a repetition schedule that I could not set up in either app. Omnifocus feels like too robust of a tool for my needs. There are some useful things you can do with automation and with Siri, but I consider these power user features that for the vast majority of users are somewhere between irrelevant and “nice to have”—but not critical. Things has a handy built-in view called the Anytime view. Price: $19.99     View in the iOS App Store. But every now and then, a new app came along that caught my interest. Wunderlist. Do you want people to perceive you as “always so on top of things”? So why did I make the switch? And I believe that adding some extra flexibility to Things, such as support for sequential projects, would not make the app harder to use. I paid for Omnifocus apps but they're very tough to get to grips with. In these courses and in my videos on YouTube, I teach workflows to be more productive and to get more organized. But for now, the trade-off exists, and you should take it into account when choosing which task manager you’ll use. OmniFocus follows the GTD technique more closely where Things is slightly more flexible. Here's what else you need to know to Get Up to Speed and On with Your Day. Things’s lack of a built-in review feature doesn’t stop you from reviewing your projects. For some people, that might be a dealbreaker. And I’ve learned which app is right for what sort of person. First of all, it’s great to be able to use the app free for two weeks. Overall, Things has a small advantage because it’s a bit faster to capture tasks, particularly on iOS and iPadOS. Learn a Things 3 workflow you can trust. So Things is definitely ahead when it comes to creating tasks and projects. After trying both apps for a while, you’d go with your gut. Deciding to move my life to another app was a big decision for me. @asktimothybuck That's on our roadmap for this year. Then, you’d try OmniFocus for two weeks, also forcing yourself to completely rely on it. Adding a task to the inbox is fast in either app, but if I want to assign the task to a project right away, or set a date, it’s just faster in Things. Also the animations are lovely. Within a project, you can have tasks, which can have sub-tasks. OmniFocus does not have such a built-in perspective, but you can create your own. You can tap it to create a task where you are, you can slide it to the left to add a task to the inbox, or you can drag the button to somewhere else on screen, and Things will create a task or project there depending on the context. Things 3was out for many months before I even looked at it. Please note that only the Pro version of OmniFocus provides AppleScript support, so it will only work if you have that version installed.". Can I import my to-dos from something other than Omnifocus? Things 3, one of OmniFocus' closest competitors, charges $49.99 for the Mac app, $9.99 for the iPhone app, and $19.99 for the iPad app. I’m Peter Akkies and I’ve created successful video courses on both OmniFocus and Things. Things 3 has a simpler, more sophisticated design. I love trying out new productivity tools. It does not offer any features to help you perform the actual steps involved in a review, such as checking that all tasks in the project are still relevant, or making sure that all due dates are still correct. We talked about using project templates, which are handy for projects that you do every now and then. How do OmniFocus and Things do in organizing your projects, though? OmniFocus 3 replaces contexts with tags, which are mostly identical in function, but even with just a name change, they now feel much more modern and less a fundamental part of how the app works. I recommend reviewing your projects weekly. But if you have an unusually large number of projects, or if you want to capture your projects very accurately and with a high level of detail, OmniFocus is better for that. This ensures you won't forget anything. Both OmniFocus and Things let you repeat tasks and projects in many different ways. This means that OmniFocus gives you more options for working with dates than Things does. You can unsubscribe any time. But it does require you to manually keep track of which of your projects you’ve reviewed and when. Things 3 launched a few weeks ago, and it's impressive to say the least. Download Importer from the Cultured Code website. In OmniFocus, creating a project requires tapping Home, then Projects, then the relevant folder, and then pressing the “New Project” button. Quick Entry works great in OmniFocus as well as in Things. Maybe. And recently, Things 3 was one such app. For example, calendar view = Forecast. A notable exception is OmniFocus’s Forecast perspective, which cannot quite be configured in a way that is ideal for most people. In Things you can also create a checklist within each task. For instance, Omnifocus and ToDo are scored at 8.3 and 7.0, respectively, for total quality and performance. Cultured Code has a support page that explains how to import your todos from the following sources: Header image from Unsplash. Things has always been more beautiful than OmniFocus, and version three is the loveliest one of all. For example, the task “buy groceries” can have a checklist of ingredients. Todoist has no way of creating this sort of contextual division. The iOS and iPadOS versions of OmniFocus look different from OmniFocus for macOS and function slightly differently too. A major difference between OmniFocus and Things is that OmniFocus has built-in review functionality, while Things does not. The application offers exactly as much customization as I need." That way, the project tasks won't show as available under the Anytime view unless you're working on an active instance of the project. (By the way, check out my video on using the life-changing “next” tag in OmniFocus.). First, buy Things 3. There is also OmniFocus for the Web, a browser-based version of OmniFocus. By contrast, Things limits your organization. Can you capture your projects accurately? Slowly, many of my friends started the transition to Things 3 from OmniFocus 2. Things 3 has a simpler, more sophisticated design. It shows you the tasks and projects that you can work on “any time”—the ones that you haven’t already scheduled for a particular date and are not in the “Someday” bucket. If one app’s way of working with dates makes much more sense to you, that could be enough of a reason to pick that app. The iPhone app is my primary tool for keeping organized. The most important reason people chose Things 2 is: As soon as I saw the improvements they'd made to Things, I started thinking about switching from Omnifocus, and after some serious deliberation, I took the plunge. Both apps let you assign due dates, although they’re called deadlines in Things. Even though I’m better now, each morning after I finish my breakfast I still open my task manager and look at what’s due today and what I’ve marked as wanting to work on next. Things is more opinionated. And each lets you use a workflow such as David Allen’s Getting Things Done. Finally, some like to send tasks to their task manager using the “share sheet”, which now exists on iOS and iPadOS as well as on macOS. With those qualifications out of the way, let’s dive into the review. I’ve worked with plenty of people who got bogged down on setting up OmniFocus—and found that when the switched to the simpler Things, they stopped tinkering with their task manager and started getting stuff done. But people feel strongly about this topic so I want to discuss it separately. I never used to think of myself as an especially organized person, until people started telling me these things. Similarly, Omnifocus and ToDo have a user satisfaction rating of 95% and 100%, respectively, which indicates the general response they get from customers. But because Things has the “when” date built in, it does a better job of helping you schedule tasks for the future and of showing you what you’ve already scheduled. You can’t do this in Things. What’s this like in the two apps? The wonderful people at the Omni Group make killer tools. You can use it on just one device or on some combination of devices—you’ll have a great experience either way. But my task manager became even more important to me in early 2016, when I started to deal with a pretty serious case of burnout. You may like that or you may not, depending on what you’re looking for. For an app I use every day, this is important. But if you anticipate sometimes getting interrupted mid-review and having to get back to it later, then in Things you’ll have to keep track of where in your review you were. If you don’t want to do that, or if you can’t, then here’s my opinion: Things 3 is the best task manager for most people. OmniFocus is the big tusker of task management, designed to help teams to manage tasks. On iOS and iPadOS, the difference is more pronounced. First, a personal note: Why are these apps so important to me? I've also started using the Headings feature to organize projects into sections instead of creating sub-project (like I did in Omnifocus). I won’t consider the price of the apps. *Note: Ken from Omnifocus told me multiselect will be coming to Omnifocus for iOS later in 2017. Learn how to review efficiently and effectively with my free cheat sheet. I've been using Omnifocus 2 for this purpose since it was released in 2014. In Things, tags are pretty much only for filtering your tasks and projects. On macOS, both OmniFocus and Things offer Quick Entry. Things do in organizing your projects the key Things for Mac is open all day work! 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